Making The Most out of Sitting on Panels

Many of us in the technology, media and VC world sit on panels at lot. Many of them are painfully boring. It’s a shame since it’s such a golden opportunity for you to build awareness with your audience for who you are and what you do. And it’s a surprisingly great way to meet people in this industry who share the stage with you. (photo from left to right: me, QD3, Brian Solis, Chamillionaire, Ian Rogers and Brian Zisk — most of whom I got to know through Twiistup panels)

I have written about the topic of sitting on panels before. I sat on two panels in the past week — once at LeadsCon (** see appendix if you’re interested in a back story here) and today at the America’s Growth Capital conference. So it’s fresh on my mind. Hope I won’t be too repetitive.

Here’s my views on how to maximize your time on stage:

Give (your contribution)

1. Educate — Your primary role on stage is to educate the audience. People have paid good money to be at the show and often times it’s to hear people like you speak. It’s your job to know thy audience. And thy topic. Try to find out in advance the make of of the people who will be attending. Things to know: mix of entrepreneurs, big tech company execs, service providers, media people, VCs, etc. It would be good to undertand size of companies. Make sure you really try to get inside the minds of the audience so you speak about what you believe they will think is relevant. Obviously it should be closely aligned with what the topic of the panel is.

Tip: On panels I believe it is OK for you (even as a panelist and not moderator) to say, “I want to understand whom I’m speaking to. Can I get a show of hands for how many people are X? Y?”

Tip: It is always a good idea to save time on the panel for audience questions. This is the moderator’s job but it doesn’t hurt to ask (read: remind) them before hand if there will be audience Q&A at the end.

Tip: It is always a good idea to email the other participants in advance with topics of discussion and alert the moderator if you’re worried about the direction it might take.

Tip: Get the audience to respect you for your content contributions. Make sure they know your name, your company and what you do. No more. Don’t oversell or over market. It will always be viewed in the eyes of the audience as unbearable. The exception in my mind is if the topic of the panel warrants you talking about how your business operates as part of the learning experience. But try to make it a functional discussion rather than a marketing pamphlet.

2. Entertain — It is also your job to entertain! I’m sure not everybody will agree with me on this one. But let’s face it, on most panels a large number of people in the audience are surfing the web, doing Tweets, checking email, playing with their iPhones, etc. It’s because they’re BORED. You can’t show up with your monotone voice and have a deeply intellectual discussion like you might over brandy and cigars. You’re on stage! Show energy and enthusiasm. If you’re capable of it show some wit. (If you’re not, don’t try. Nothing worse than bombing). If you’re a nervous speaker bring bullet point notes. If you’re really nervous join Toastmasters.

3. Have a dialog — I find the most enjoyable panels are ones in which the panelists engage in a dialog. The worst are the ones where the moderator just asks questions and you go down the line answering each one until the line of people are finished speaking. When somebody on your panel makes a point to hesitate to politely ask them a question that let’s them clarify their point a bit. You can also politely jump in with, “that’s a great point. We had a similar experience …” but if you do this obviously be respectful that you’re not cutting them off too early. Let them get enough air time first. When you do this it’s also a good idea to not have a commentary to another person’s point where you then talk for 5 minutes. It should just be a quick comment / thought.

I also don’t think there’s anything wrong with a little bit of friendly controversy. That was always the rule when I lived in the UK. A panel without controversy was boring and a wasted opportunity. The audience always likes this a bit. It spices things up and makes for great entertainment. If you’re nervous about trying this then go to your fellow panelist before hand and try saying, “hey, do you mind if I try to add a bit of friendly controversy to the panel to get the debate going? I’ll try my best to do it respectfully.” Obviously if they prefer not to then don’t. And, yes, I probably take a little bit too much license with this particular advice.

Get (what you get out of it):

1. Awareness of your brand — You get so much out of being a great speaker on a panel. I highly recommend it to all companies. You get to earn credibility as an expert in the topic area. People at the conference become aware of who you are. If you say clever things the attribute positive feelings about your company even if they don’t really know what you do. It serves as a great conversation piece to meet people the rest of the conference. People will say, “oh, I saw you speak on that panel. I liked what you said about X.” It’s a free ice breaker for the rest of the conference. It’s “earned media.”

2. Business Cards of fellow panelists — Make sure to grab everybody’s business cards. They’re mostly wired to expect that you’re going to ask so don’t be shy — even if they’re in a league above your pay grade (the best kind of panels). One of the most surprising things I learned over the years is the kinship you build with other individuals when you simply shared the stage for an hour. Particularly if you were articulate and made relevant points. It really is a great way to get to know people. My recommendation is if possible ask for the business cards before you start speaking. Afterwards everybody rushes the stage so it’s harder. If you all arrive a bit late and you don’t have time to grab cards then immediately when the panel ends ask for cards before the herd arrives.

3. Follow up! — Obvious, right? You’d be surprised how few people do this. I’ve gotten to know so many people over the years through panels. At LeadsCon I sat on the panel with Saar Gur, one of my favorite people to spend time with when I’m in NorCal. Well, maybe we got a bit too friendly on this panel ;-) But I actually first met Saar on a LAVA panel in LA. Afterwards we exchanged cards. I called him on my next trip to Palo Alto. From there we just started to get to know each other. At LeadCon we grabbed 2+ hours, which I really enjoyed. I never would have known him were it not for the LAVA panel. Tomorrow I’m going to see Aydin Senkut. I first met Aydin at a DealMaker Media event where, you guessed it, we sat on a panel together. I won’t bore you with a laundry list, you get the point.

Avoid:

1. Speaking on panels with too many members — This is a waste of your time. I have a rule about this. No more than 5 people on the panel. I prefer 4. If there’s more people then you’ll end up not talking much, there will be limited back-and-forth conversation and you won’t get to know anybody. I find these panels to be low value add for all involved.

2. Over promotion of your company — For some people it’s tempting to be an marketing automaton. Don’t. You’re better off with the earned media and the relationships. Nobody remembers many of the details of what is actually said in a panel discussion anyway. But they remember the impression they formed of you. People generally don’t like over promoters who don’t add to the discussion.

3. Long winded intro — I really like when the moderator asks people to limit intros to 30 seconds. Nobody is there to be “educated” about your entire career history or have a long-winded description of your company in the intro. Keep it short, sharp, punchy and high energy.

4. Hogging minutes — The other annoying thing on panels is the “over talker” or the person who always has to answer the question first (the way that annoying kid did back when you were in elementary and high school). Don’t be a wall flower — you should get in your minutes. But don’t crowd out other people. If your goal is to sit on panels with important people and build a relationship with them you won’t achieve this by not letting them speak! (you might think you won’t do this either by being controversial — I think if you learn to do controversy with humor and tact it’s OK. Just my view.) Also, when it’s your turn to speak don’t speak for too long in any one question. People prefer snappy answers to questions.

5. Being a player / manager (aka moderator with an agenda) — Moderators are moderators, not panelists. That’s why they gave you your own special title. You’re not a player / manager — you’re a manager. Understand your role. Don’t answer your own questions or ask questions that are secretly statements to show how smart you are. Earn respect of the audience be well thought through questions. Keep panelists on their toes by not letting them speak too long on any one topic. Try to get a discussion going amongst panelists. Get the audience involved. You are the conductor. You control the tempo.

(Photo in the banner taken by (cc) Kenneth Yeung — http://www.thelettertwo.com).